Uncategorized

TECH TIP 13 – HOW TO HAVE PRIVATE DISCUSSIONS IN ZOOM

In the days before COVID, when depositions were held in person, counsel would simply leave the room with their clients to have a private conversation. 

Now that we are working remotely, some are finding it difficult to connect with their clients.  We see private texting or the muting of microphones so they can have a private chat via a phone call.  Fortunately, there is an easy solution called breakout rooms.

The Host of the Zoom meeting can easily assign participants to breakout rooms.  Multiple breakout rooms can run simultaneously. Once in a breakout room, the discussion is completely private.  Only the participants invited to that specific breakout room can see and hear each other.  Uninvited people have no access to what is being said. 

Participants can return to the Zoom session on their own.  They can also be prompted to return to the session via a “ping” from the Host requesting their presence.

Breakout rooms are a valuable tool for all participants.  If Wong Associates is hosting, we can set this up for you.

Technology, Uncategorized, Video Conferencing, Zoom

TECH TIP 11 – Breakout Rooms in Zoom

Off the Record discussions can be handled with Breakout Rooms in Zoom.

When counsel and the witness need to confer during a deposition, the Host can create a breakout room(s).  Breakout rooms can be assigned giving individuals the privacy needed.  It is similar to parties leaving the room. In this case, you are “leaving” the main session.

To initiate a Breakout Room, the Host must click the bottom of the Zoom Screen and select Breakout Rooms.  Once the room is set up simply Join the breakout room you are assigned to.  Once in the breakout room, you are free to have a private discussion.

Breakout rooms work the same as if you were in the main room. You have access to Chat and Share Screen with participants within your secure breakout room.

When you are done with your conversation, click Leave Room, Leave Breakout Room to return to the main session.

The Host is also able to send a message via Chat to participants in the Breakout Room requesting them to return to the session.