Hyperlinked Exhibits, Litigation Support, Software, Technology, Video Conferencing, Zoom

TECH TIP 6 – Chat vs. Share Screen in Zoom

The difference between CHAT and SHARE SCREEN:

CHAT SCREEN

Hyperlinked documents are easily shared in CHAT for all to see.  

Doris O. Wong Associates, Inc., hyperlinks documents upon request.

You can also share files from your computer or file sharing programs like Dropbox, Google Drive, OneDrive and Box.com.

Anyone can share a link to CHAT.

Participants click on the link to see the document.  CHAT protocol:  Have the witness identify what they’re seeing before you mark the document as an exhibit.

Participants will lose the video when viewing the document.  Audio stays on.  To get back to Zoom, close out of the document or can click on the Zoom Tab to rejoin the meeting.  If you are using an iPad, can click on the Home button and rejoin Zoom.

SCREEN SHARE

One person shares a document for all to see at the same time.

The document takes up the Zoom screen.

            Options:  Instead of full screen, you can keep participants off to the side.

The host can grant permission to all participants if you would like to mark up the document.

Documents can be annotated with text, arrows, lines, etc.

Annotated documents can be saved as an exhibit.

Litigation Support, Software, Technology, Video Conferencing, Zoom

TECH TIP 5 – Handling last-minute-documents in Zoom

Doris O. Wong Associates is available to hyperlink your documents for easy sharing during Zoom sessions.  As prepared as we would like to be, oftentimes there is a last-minute document that needs to be shared.

Option 1:

When you open the CHAT box, you’ll see a little box in the bottom right-hand corner of Chat. It says “File. Click on that.  This box will appear.

If you are using “Your Computer, “ to store files, go to the file folder where your documents are saved.  Click on the document, and it will appear in your Chat Box.  Attendees need to click on the file to be able to view the document.

If you Share a document from Dropbox, MS OneDrive, Google Drive, or Box, click on the file.  It will ask you to Share Screen.  You’ll see the document in Chat.  Click on this file to create a hyperlink which you’ll paste in Chat.  Participants will click on the hyperlink to view the document.

Option 2:

Share the saved document using Share Screen. Click on the document and everyone can see the document full view at the same time. This is different than Chat.

You can annotate the file and later save it as an exhibit.

NOTE:  Forward the documents to the reporter at the conclusion of the deposition so that they may be digitally marked.

Litigation Support, Software, Technology, Video Conferencing, Zoom

TECH TIP 4 – Difficulty hearing online discussions

There can be many causes for not being able to hear participants or they you.  It could be the audio feed or issues with the microphone.

Something worth trying…

If you have a pair of earbuds from your Smartphone with a plug with three rings for the laptop, this is a helpful tool to help with audio. This means it can handle audio and a microphone.  Note that the microphone is also built in to the headset.

Test the earbuds before the session by clicking on the Microphone button at the bottom left-hand corner of the Zoom screen. Select “Test Speaker and Microphone.”

Benefits:  The person using the earbuds can hear better.  The people on the other end can hear you better because of the microphone built into the earbuds.

Litigation Support, Realtime Reporting, Technology, Uncategorized

IT’S COURT REPORTING & CAPTIONING WEEK!!!

Yes, we face challenges, but court reporting is still a thriving profession

This is the week set aside each year to inform the public about the important role we play in the judicial system.  It’s also the perfect opportunity to spread the word about our profession to encourage others to join our ranks, especially since we are currently facing critical shortages nationwide.

Because of this, some may think that court reporting is a dying profession.  Far from it.  We are not antiquated; we are cutting edge.  There is no other method that can produce an almost flawless transcript in realtime, basically on the fly.  That is why our unique skills are in high demand, and that translates into commensurate compensation.

Court reporters are the same as every other professional with specialized skills.  For example, if you have dangerous electrical code violations in your home and you are not a licensed electrician, you need to hire one who can rectify the problem.  It’s worth every penny to get the product and service you need that only a certified and experienced professional can provide.

The real problem is the fact that many of our members are aging out.  The average age of court reporters is 55.  It is estimated that there will be a shortage of 5,500 court reporters nationwide come 2020.  This means even more opportunities for court reporters in the broadcast and CART captioning areas and its mainstay:  deposition and official reporting.   It is a shame that just when our profession is at its zenith it cannot be sustained by our meager nationwide membership.  There are an estimated 32,000 reporters in the marketplace, only 11,500 of which are NCRA members.

Court reporters are needed now more than ever, and the need for our services will only increase in the future.  With only 31 NCRA-approved schools, NCRA’s A to Z program is aiming to fast-track students through training and into the workforce, but its full effects won’t be felt immediately.  It will take a while for the newly minted reporters to gain the experience and top-notch skills that those who have been in the field for many years possess.  The question is:  Can our profession survive this gap in reporter availability, or will we be replaced with inferior methods in the meantime?

Court reporting is in truth a thriving profession!  Why?

  • Graduates are guaranteed employment and an excellent starting salary
  • There is always room for growth and professional development for motivated individuals
  • Reporters at the top of their game earn six-figure incomes
  • NCRA and its state associations, as well as organizations like STAR, offer continual support, education, and networking opportunities
  • Our profession is technology-driven.  Lawyers need our expertise to provide the specialized services they need.
  • Tape recorders and voice recognition are inferior substitutes.
  • Reporters may choose to work as freelancers, officials, CART providers, broadcast captioners, even as Congressional reporters.  Many work in several capacities in their careers.
  • Our profession offers other related services such as videography, video conferencing, audio transcription, exhibit synching and linking, etc.
  • Reporters play a vital role in the judicial system.  They are respected by members of the bar for their role in preserving the all-important record so attorneys can represent their clients to the best of their ability.

Court reporting has undergone many revolutionary changes just in the relatively recent past.  Reporters have gone from writing on manual machines to paper and typing their own notes, to dictating into dictaphones for typists, and finally to computer-aided transcription.  There have been eight different Stenograph writing machines since the 1980s.  The investment in hardware, software, and technology over the years has been significant.  So has the learning curve among our members.  But in the end we are in a niche business that provides a service no one else can:  realtime, rough drafts, and expedited delivery.

The court reporting profession may be facing challenges, but hopefully they can be overcome.  Our judicial system depends on an accurate record to protect all litigants.  Court Reporting & Captioning Week is the perfect opportunity to highlight our talent and value.  Recommend court reporting to your friends and family.  Be a positive ambassador of the profession.  If this career has been good to you, it’s time to return the favor.

#CourtReporters #CourtReporting #STARchatter

Litigation Support, Realtime Reporting, Software, Technology, Uncategorized

Kick your case into high gear! Hire a Certified Realtime Reporter!!

When the stakes are high and quick turnaround is critical, insist on a Certified Realtime Reporter (CCR) to report the testimony. CRRs can provide interactive realtime by sending the testimony to your electronic device or over the cloud for others on your team to view remotely, and they can produce an uncertified rough draft at the conclusion of the deposition.

Not all court reporters are capable of providing these services, so be sure to request a CRR when you make your scheduling arrangements.  Less than 8% of court reporters hold the CRR designation. Doris O. Wong Associates, Inc., has several CRRs on its staff.

Recommended Software: CaseView is the industry standard for interactive realtime software, and it’s FREE.  There is a CaseViewNet download for Windows and an iCVNet app for your digital devices.  The realtime feed is sent over Wi-Fi or the Internet for remote locations.  No more cables or driver issues.

InteractiveRealtime-WongAssociates

What you should understand about realtime using any smart device:

  1. You should expect a “useable” realtime transcript with limited untranslates. A Certified Realtime Reporter has been tested to write a minimum of 96% accuracy on first pass.
  2. Easily mark text, make annotations, and read along with the testimony.
  3. Don’t be alarmed if you see some stenographic outlines or misspellings. The reporter will make corrections when proofreading.
  4. At the conclusion of the deposition, the reporter will do a quick scan to remove the steno and provide an uncertified rough draft.
  5. Upon completion of the final edit, a certified transcript will be delivered to replace the rough draft.

Helpful hint:  In most instances, this is the first time the reporter will hear the subject matter.  Provide keywords, a caption, and as much information as possible for the reporter to review.  The more information provided ahead of time, the cleaner your realtime feed will be.

Realtime is a powerful tool for litigators.  Put it to work for you!