Litigation Support, Software, Technology, Video Conferencing, Zoom

TECH TIP 5 – Handling last-minute-documents in Zoom

Doris O. Wong Associates is available to hyperlink your documents for easy sharing during Zoom sessions.  As prepared as we would like to be, oftentimes there is a last-minute document that needs to be shared.

Option 1:

When you open the CHAT box, you’ll see a little box in the bottom right-hand corner of Chat. It says “File. Click on that.  This box will appear.

If you are using “Your Computer, “ to store files, go to the file folder where your documents are saved.  Click on the document, and it will appear in your Chat Box.  Attendees need to click on the file to be able to view the document.

If you Share a document from Dropbox, MS OneDrive, Google Drive, or Box, click on the file.  It will ask you to Share Screen.  You’ll see the document in Chat.  Click on this file to create a hyperlink which you’ll paste in Chat.  Participants will click on the hyperlink to view the document.

Option 2:

Share the saved document using Share Screen. Click on the document and everyone can see the document full view at the same time. This is different than Chat.

You can annotate the file and later save it as an exhibit.

NOTE:  Forward the documents to the reporter at the conclusion of the deposition so that they may be digitally marked.

Litigation Support, Software, Technology, Video Conferencing, Zoom

TECH TIP 4 – Difficulty hearing online discussions

There can be many causes for not being able to hear participants or they you.  It could be the audio feed or issues with the microphone.

Something worth trying…

If you have a pair of earbuds from your Smartphone with a plug with three rings for the laptop, this is a helpful tool to help with audio. This means it can handle audio and a microphone.  Note that the microphone is also built in to the headset.

Test the earbuds before the session by clicking on the Microphone button at the bottom left-hand corner of the Zoom screen. Select “Test Speaker and Microphone.”

Benefits:  The person using the earbuds can hear better.  The people on the other end can hear you better because of the microphone built into the earbuds.