Litigation Support, Realtime Reporting, Software, Technology, Uncategorized

Kick your case into high gear! Hire a Certified Realtime Reporter!!

When the stakes are high and quick turnaround is critical, insist on a Certified Realtime Reporter (CCR) to report the testimony. CRRs can provide interactive realtime by sending the testimony to your electronic device or over the cloud for others on your team to view remotely, and they can produce an uncertified rough draft at the conclusion of the deposition.

Not all court reporters are capable of providing these services, so be sure to request a CRR when you make your scheduling arrangements.  Less than 8% of court reporters hold the CRR designation. Doris O. Wong Associates, Inc., has several CRRs on its staff.

Recommended Software: CaseView is the industry standard for interactive realtime software, and it’s FREE.  There is a CaseViewNet download for Windows and an iCVNet app for your digital devices.  The realtime feed is sent over Wi-Fi or the Internet for remote locations.  No more cables or driver issues.

InteractiveRealtime-WongAssociates

What you should understand about realtime using any smart device:

  1. You should expect a “useable” realtime transcript with limited untranslates. A Certified Realtime Reporter has been tested to write a minimum of 96% accuracy on first pass.
  2. Easily mark text, make annotations, and read along with the testimony.
  3. Don’t be alarmed if you see some stenographic outlines or misspellings. The reporter will make corrections when proofreading.
  4. At the conclusion of the deposition, the reporter will do a quick scan to remove the steno and provide an uncertified rough draft.
  5. Upon completion of the final edit, a certified transcript will be delivered to replace the rough draft.

Helpful hint:  In most instances, this is the first time the reporter will hear the subject matter.  Provide keywords, a caption, and as much information as possible for the reporter to review.  The more information provided ahead of time, the cleaner your realtime feed will be.

Realtime is a powerful tool for litigators.  Put it to work for you!

Hyperlinked Exhibits, Litigation Support, Technology, Uncategorized, Video Conferencing, Zoom

TECH TIP 10 – Share Screen Navigation Options

Share Screen allows all participants to View a document at the same time. This feature is best used for viewing jpg files and for annotations. You can also share video and audio files in Share Screen.

If you are viewing a multi-page document, depending on your version of Adobe, you can jump to a desired page. Type in a # where you see 1 / 11 and hit enter. It will jump to that page.

If your document is OCR-ready, CTRL+F to search for a word or phrase to get to the desired location within the document.

Protocol for sharing files in Share Screen:

To use Share Screen, click the SHARE SCREEN button located in your meeting controls. You will see a White Board, and file(s) you would like to view. Click on the desired file.

If you would like to give others the option to share files, the Host must click on the Arrow beside Share Screen at the bottom of the screen to let others share files. Choose Multiple Participants.

Share screen allows all participants to View one document at the same time. Only the person sharing the document can move the document on the screen. 

For a participant to take control of Share Screen, click the View Options drop down menu at the top of your in-meeting window and select Request Remote Control. Then click Request to confirm.

Aside from viewing the file, this is how others can annotate the document being viewed to then be saved as an exhibit, if needed.

ALT+S to Stop the share.

NOTE: Doris O. Wong Associates is happy to extract pages in a multi-page document that can be shared as one shorter file and/or hyperlinked to be shared in Chat.

Litigation Support, Technology, Uncategorized, Video Conferencing, Zoom

TECH TIP 7 – Sharing an Audio file in Zoom

While in Zoom, click on the green Share Screen at the bottom of your screen.

It will ask you to “Select a window or application you want to share”

Locate the MP3 file that you want to share and click on it.  Participants will be able to hear the audio file.

NOTE:  It’s most helpful to have the location of the MP3 file open for easy access.

To get out of Share Screen, hit the red Stop Share button.  You will be brought back to the participants.

MP3 files can also be hyperlinked and shared in Chat.

Litigation Support, Software, Technology, Video Conferencing, Zoom

TECH TIP 3 – Audio Feedback in Zoom

Multiple computers in one room creating feedback?

Click on the Up Arrow to the right of the Mute button.

ALL participants in the room need to “Leave Computer Audio”

Next, have someone call the phone number on the Zoom invite so everyone can hear the proceedings via a speakerphone in lieu of the computer.

Uncategorized

TECH TIP 2 – Sending in documents for Hyperlinking

Doris O. Wong Associates has been hyperlinking documents since COVID-19 hit. Over the past few months, we have streamlined the process that we think works best for our clients.

SCENARIO 1:  Email or snail mail the documents to everyone

PRO:  Everyone has all of the documents for review

CONS:  (1)Everyone has all of the documents whether they will be used or not.  This could reveal your strategy.  We had a scenario where opposing counsel objected to the documents before the deposition even started. (2)Cost to print and ship documents to all parties.

SCENARIO 2:  Have Doris O. Wong Associates Hyperlink your documents

PRO:  Only you and the court reporter will have access to the hyperlink list.  Documents are stored on our secure server.

CON:  In order to guarantee that you get the hyperlink list on time, we strongly request that we get the documents two days prior to the deposition/hearing to avoid conversion fees.

NAMING CONVENTIONS:

We request that when you send us your documents to be hyperlinked that you label them A-Z and not  1-100.  When presenting a document via Chat, if you present A-Notice of Deposition, it can be marked it as Exhibit 1.  This avoids confusion as to what is marked. 

Oftentimes, counsel provides numerous documents that aren’t used and/or they skip around based on how the deposition is proceeding. By keeping the A-Z convention, there is less confusion on everyone’s part, e.g., A=1, F=2, D=3, etc.

Hyperlinked Exhibits, Litigation Support, Technology, Video Conferencing, Zoom

TECH TIP 1 – Your Zoom Invitation

Doris O. Wong Associates prefers to Host Zoom sessions.

Zoom Protocol:

  • We are happy to provide training to anyone who is new to Zoom.
    • Go over the invitation
    • Do a video and sound check to make sure you have a good connection
    • How to share and view hyperlinked documents
  • A Zoom invitation is sent out the day prior to the meeting to all participants.
  • Zoom sessions are password protected.
  • The court reporter monitors who is allowed to attend each session.
    • We request that you log in with the email address you have provided us. If we don’t recognize an email address, you will not be allowed into the session.
  • The reporter can set up breakout rooms for off-the-record discussions.
  • Doris O. Wong Associates hyperlinks documents. Only hiring counsel and the court reporter are given the files prior to the deposition.  They are well trained to assist in the document sharing and marking of exhibits.
  • For those individuals who cannot participate with video, a phone number is provided.